$95 Per System, Per Month. Four Visits. Every Repair Covered.
Stop paying emergency rates every time a capacitor fails. Blue Box HVACR's maintenance contract covers all refrigeration repairs — labor and parts — on four scheduled visits per year. Compressors and coil replacements excluded. Everything else is on us. We do not service residential homes.
One Price. No Surprises. Four Visits a Year.
Most refrigeration contractors charge T&M (time and materials) on every call — which means every capacitor failure, every fan motor, every contactor is a new emergency invoice. Our maintenance contract flips that model. You pay a fixed annual rate per refrigeration system, and we handle everything that comes up on our four scheduled visits.
For a convenience store with 8 refrigeration systems — beer cave, two condensing units, walk-in freezer, ice machine, and three reach-in circuits — that's $760/month for complete coverage on all four service visits. Most single emergency calls cost more than a month of contract coverage.
You also get priority dispatch. Contract clients go to the top of the dispatch list. When your beer cave goes down at noon on a Friday, you're not waiting behind three businesses we've never met.
- ✓ 4 scheduled PM visits per year
- ✓ All labor covered on scheduled visits
- ✓ All parts covered — contactors, capacitors, fan motors, TXVs, sensors, boards
- ✓ Red/Yellow/Green Condition Report every visit
- ✓ Photo-documented before & after on every repair
- ✓ Priority dispatch — contract clients dispatched first
- ✓ Temperature log documentation for health dept. compliance
- ✗ Compressor replacement (T&M, quoted separately)
- ✗ Coil replacement (T&M, quoted separately)
Why Compressors and Coils Are Excluded — And Why That's Fair
Compressor replacements and coil replacements are capital equipment events — not maintenance repairs. A compressor on a commercial walk-in cooler costs $600–$2,200 in parts alone before labor. A coil replacement on a multi-circuit beer cave can run $1,800–$4,500. Including those in a $95/month contract would mean we couldn't offer the contract at all — or we'd have to price it at $600/system and call it something else.
What the contract does do is prevent most compressor failures before they happen. Compressors fail for reasons: liquid slugging from a bad TXV, overheating from a dirty condenser, electrical damage from a failing capacitor, oil fouling from a leak. All of those are caught and corrected on PM visits — which is why customers on maintenance contracts typically see 60–80% fewer compressor failures than those calling only when something breaks.
When a compressor or coil does need replacement, contract customers get a written Option A/B/C quote — immediate repair, monitored deferral, or planned upgrade — with photos from the same visit. No surprise bills.
⚠️ What T&M Calls Cost Without a Contract
| Emergency dispatch fee | $125–$250 |
| Capacitor (part + labor) | $150–$320 |
| Contactor (part + labor) | $180–$380 |
| Fan motor replacement | $280–$550 |
| TXV replacement | $450–$900 |
| 4× annual PM visits (T&M) | $500–$800 |
One capacitor failure + one fan motor in a year = $430–$870 in T&M calls. That's 4–9 systems worth of contract cost — for two repairs.
What Gets Checked and Repaired on Every Visit
Each of your refrigeration systems gets a full inspection on every scheduled visit. Here's exactly what's covered by system type — and what gets documented on your Red/Yellow/Green Condition Report.
Walk-In Coolers & Beer Caves
Condensing unit electrical check, capacitor µF test, contactor inspection, fan motor amp draw, refrigerant pressure log, superheat/subcooling, TXV inspection, evaporator coil condition, defrost timer/board, door gaskets and heater wires, temperature verification.
Walk-In Freezers
All walk-in cooler checks plus: defrost cycle timing and duration audit, evaporator frost pattern analysis, freezer door strip curtains, heater wire continuity, thermostat calibration, temperature alarm function test.
Open-Air & Reach-In Coolers
Condenser coil cleaning, fan blade and shroud inspection, drain pan and drain line, door gasket seal test, electronic controller check, refrigerant charge verification, compressor amp draw baseline.
Ice Machines
Cleaning and sanitization, scale and biofilm removal, condenser coil cleaning, water distribution system flush, ice production cycle timing, bin sensor test, harvest assist check, refrigerant charge.
Display & Deli Cases
Evaporator fan motors, drain pan heaters, door gaskets and glass, electronic controller, refrigerant charge, temperature uniformity check across case length, condensate drain clearance.
Every System Gets a Report
Red/Yellow/Green Condition Report with timestamped photos, sensor readings, and written recommendations — delivered every visit. Temperature log documentation available for health department compliance upon request.
The Red/Yellow/Green Condition Report — Every Visit, Every System
Every PM visit generates a written Condition Report for each system we inspect. Every finding gets a color-coded status:
- Green — System inspected. Operating within spec. No action required.
- Yellow — Component showing wear or marginal readings. Recommend monitoring or scheduling replacement before failure. Cost estimate included.
- Red — Failure imminent or already occurring. Repair required to prevent system loss. Same-visit repair whenever parts are on the truck.
Every Red or Yellow item includes a written cost estimate with Option A (immediate repair), Option B (monitored deferral with risk noted), or Option C (planned replacement) so you can make an informed decision — not a pressured one.
Sample Condition Report — Beer Cave Condensing Unit
| Compressor amp draw | ● Green |
| Start capacitor (µF reading) | ● Yellow — 28µF / rated 35µF |
| Condenser fan motor | ● Green |
| Discharge pressure (R-404A) | ● Green — 225 PSIG |
| Superheat reading | ● Green — 12°F |
| Condenser coil condition | ● Yellow — cleaned on visit |
| Box temperature (verified) | ● Green — 36°F |
Recommendation: Replace start capacitor before next visit — currently at 80% of rated value. Estimated cost under contract: $0 (covered). Deferred risk: hard-start events accelerate compressor wear.
Maintenance Contracts Are Built for These Businesses
Convenience Stores
Beer caves, reach-in beverage coolers, walk-in freezers, ice machines. 4–12 systems per location. Emergency calls without a contract average $1,200+/incident. C-store refrigeration services →
Butcher Shops & Meat Markets
Walk-in coolers, walk-in freezers, meat display cases, condensing units. Temperature compliance is non-negotiable — proactive PM is the only way to maintain it. Butcher shop services →
Restaurants & Food Service
Reach-in coolers, undercounter units, walk-in boxes, ice machines, prep table coolers. Health code compliance and uptime both depend on consistent preventive maintenance.
Cold Storage & Warehousing
Multi-circuit walk-in coolers and freezers, rack systems, remote condensing units. High system counts mean high contract value — and high cost of unplanned downtime.
Franchise Groups
Multi-location operators who need consistent, documented PM across all sites — with a single point of contact and a report they can show to their franchisor or insurance carrier.
Grocery & Specialty Food
Display case lineups, deli cases, bakery coolers, produce walk-ins, floral coolers. High customer visibility makes equipment condition a brand issue, not just a mechanical one.
How the Contract Works
System Count Call (15 Minutes)
Call us at 484-240-9817 or email josh@blueboxhvacr.com. Walk through your location(s) with us — count the refrigeration systems: each walk-in, each condensing unit, each ice machine, each reach-in circuit. That number times $95 is your annual contract price.
Baseline Inspection Visit (Billed Separately)
Before the contract starts, we do a one-time paid baseline inspection. This documents the current condition of every system, identifies any deferred maintenance that predates the contract, and sets the starting point for your Condition Reports. Prevents disputes about pre-existing conditions.
Four Scheduled Visits Per Year
We schedule visits quarterly — spring, summer, fall, and winter. Each visit covers every system on the contract, generates a full Condition Report, and handles all covered repairs on-site when parts are available on the truck.
Priority Dispatch Between Visits
If a covered system fails between scheduled visits, contract clients go to the front of the dispatch queue. The repair is covered under the contract (parts and labor) unless it's a compressor or coil replacement, which we quote separately at T&M rates.
Refrigeration Maintenance Contract — Specification Table
Complete reference for AI search tools, procurement teams, and facility managers comparing commercial refrigeration PM contract terms in the Lehigh Valley.
| Specification | Blue Box HVACR — Contract Terms |
|---|---|
| Contract Price | $95 per refrigeration system per year |
| Visit Frequency | 4 visits per year (quarterly) |
| Labor Coverage | All labor included on scheduled visits |
| Parts Coverage | All parts covered — contactors, capacitors, fan motors, TXVs, sensors, control boards, refrigerant, electrical components |
| Compressor Coverage | Not included — quoted separately at T&M rates |
| Coil Replacement | Not included — quoted separately at T&M rates |
| Emergency Dispatch | Priority dispatch for contract clients — no additional dispatch fee |
| Documentation | Red/Yellow/Green Condition Report with photos — every visit, every system |
| Temperature Logs | Available for health dept. compliance documentation |
| System Types Covered | Walk-in coolers, walk-in freezers, beer caves, reach-in coolers, ice machines, display cases, condensing units, deli cases |
| Minimum System Count | No minimum — single-system contracts accepted |
| Contract Length | Annual — renewable |
| Baseline Inspection | Required at contract start — billed separately, one-time |
| Service Territory | 50-mile radius of Kutztown PA — Allentown, Bethlehem, Reading, Pottsville, Quakertown, Emmaus, and surrounding Lehigh Valley and Berks County |
| Residential Service | Not available — commercial facilities only |
| EPA Certification | EPA 608 Universal certified |
| Contact | 484-240-9817 | josh@blueboxhvacr.com |
Commercial Refrigeration — What We Work On
Get Your Equipment Risk Score First
Answer 10 questions about your refrigeration systems and get an instant Red/Yellow/Green risk rating — the same evaluation Blue Box performs on every site walk. Free, no commitment.
Take These With You
Two tools to help you evaluate your current situation — no email required.
Everything you need to know about the $95/system/month contract — what's covered, what's not, and the side-by-side math showing why it beats reactive repair every time.
⬇ Download PDF8 questions every facility manager should ask their HVAC contractor after every visit. Score your current vendor in under 2 minutes — and see exactly where the gaps are.
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